FACULTY OF MEDICINE

 

ADMISSIONS POLICIES

OMSAS

Application to the Northern Ontario School of Medicine (NOSM) is through the Ontario Medical School Application Service (www.ouac.on.ca/OMSAS). The official admissions policy for the Undergraduate Medical Program will be published in the Ontario Medical School Application and Instruction Booklet available on the OMSAS website.

All deadlines relevant to the application process will be published in this booklet. These deadlines will be strictly observed. This will include not only the application itself but the receipt of all relevant documentation. Applicants are advised to follow the application instructions precisely. Failure to meet the deadlines or to follow the application instructions will result in disqualification of the application.

Important dates are:

- Mid July 2006: COMPASS.OMSAS on-line application available.
- 15 September 2006 ( 4:30 pm EDT): Deadline to create an account for the on-line application. Applicants who miss the 15 September 2006 deadline and who obtain a COMPASS.OMSAS account originally created by a third party will not be considered.
- 2 October 2006 ( 4:30 pm EDT): Last day for submitting applications.
- 2 October 2006: All transcripts and academic documents must be received by this date.

Eligibility

The minimum requirement is a 4 year undergraduate university degree or equivalent in any discipline (e.g. Science, Arts, Commerce, Engineering, Pharmacy) from a recognized Canadian university or equivalent. No preference will be given to a particular discipline over another. While there are no specific course requirements, the Northern Ontario School of Medicine will be looking for students with a broad undergraduate education. For example, those students with majors in science will be expected to include some arts, social sciences and/or humanities courses in their degree programs while those students with majors in arts, social sciences and/or humanities will be expected to include some science courses in their degree programs.

Students may apply in the final year of their 4 year degree program. However, proof of completion of the 4 year degree will be required by 1 July of the year of enrolment. The following will be accepted as equivalent to a 4 year undergraduate university degree:

- A Diplome d'études collégiales (DEC) from the Province of Quebec plus an undergraduate degree from a Quebec university.
- A prescribed Qualifying Year after a 3 year degree (leading to eligibility for graduate studies) which is identified as such on the transcript, or in a letter from the Registrar.
- A 4th year diploma after a 3 year degree for Laurentian graduates.
- Formal conversion of a 3 year degree to a 4 year degree (and identified as such on the transcript).

Applicants who are 25 years of age or older on 1 October of the application year will be considered Mature Applicants. The minimum requirement for Mature Applicants will be a 3 year university degree in any discipline.

The minimum weighted Grade Point Average (GPA) is 3.0 on a scale of 4.0. The weighted GPA will be calculated with the grades of courses taken as of 1 October of the application year. First year grades will not be used. Undergraduate university grades from years 2 to 4 will be weighted so that 2nd year grades will count as a multiple of one, 3rd year grades as a multiple of two and 4th year as a multiple of three. For those students who are applying during their 4th year of studies and for Mature Applicants with 3 year degrees, grades from years 2 and 3 only will be used with 2nd year grades counting as a multiple of one and 3rd year grades counting as a multiple of two. All degree credit coursework taken beyond year 1 will be counted.

Only grades from undergraduate university programs will be used in the calculation of the weighted GPA. Applicants transferring from college programs to university degree programs must have completed a minimum of the equivalent of one full year of undergraduate degree level credits (not including college transfer credits) at the time of application.

Applicants who have completed Graduate Degrees by 1 October of the application year will be required to have met the GPA cut-off with their undergraduate grades but for the purposes of further screening will have 0.2 added to the weighted GPA determined from their undergraduate grades. Graduate students enrolled in a graduate program at the time of application must provide a letter from their supervisor or Department Chair, addressed to the Northern Ontario School of Medicine, indicating that the applicant's Department is aware of the application. This letter must be received at OMSAS by 2 October 2006. Applicants in Graduate degree programs not completed by 1 October of the application year will have the weighted GPA determined from their undergraduate degree. There will be no additional score added to the GPA or other credit given for applicants who have not completed a Graduate degree.

An applicant must be either a Canadian citizen or a permanent resident of Canada by 1 October of the application year.

Transcript Requirements

Applicants will be required to report and supply transcripts for all degree credit courses in which they have been registered including grades that they have received for these courses. All transcripts must go directly to OMSAS either electronically via the Electronic Request Form or by mail. Failure to report all courses, programs or grades on the Academic Record will result in disqualification of the application.

Students enrolled in co-op programs will be required to submit directly to the Northern Ontario School of Medicine, a schedule of their work and academic terms.

Applicants who are using degrees from universities outside of Canada will be required to have their foreign transcript assessed by the World Education Service (WES). This evaluation must include an overall GPA conversion for each year of study. Instructions for using WES are on the OMSAS website. This assessment must be received at OMSAS by 2 October 2006. Failure to comply with this deadline will result in disqualification of the application.

Skills and Abilities for our Medical Program

Students in medicine must be able to communicate with patients and colleagues, make observations about patients, gather information and analyze data in order to arrive at medical judgments. Applicants who may need accommodation to undertake the Medical Program at the Northern Ontario School of Medicine are advised to review the Skills and Abilities policy on the OMSAS or NOSM website and to contact the Learning Assistance Office at Lakehead University or the Special Needs Office at Laurentian University for more information.

English Language Proficiency

Students at the Northern Ontario School of Medicine must be proficient in written and spoken English. All application material must be submitted in English. The School reserves the right to deny admission to any applicant whose ability in written and spoken English is judged to be inadequate.

The Aboriginal Admissions Stream

Aboriginal applicants may choose either the general admissions stream or the Aboriginal Admissions Stream. Aboriginal applicants choosing either stream will be required to fill in the on-line application form through OMSAS. Those who wish to be considered for the Aboriginal (Indian, Inuit or Metis as recognized in the Constitution Act, 1982) Admissions Stream will also be required to provide evidence of their Aboriginal ancestry and a letter of support from their First Nation, Band Council, Tribal Council, Treaty community or Aboriginal organizational affiliation. This letter must be sent directly to the Northern Ontario School of Medicine, Office of Admissions and Student Affairs, 955 Oliver Road, Thunder Bay, ON P7B 5E1 postmarked no later than 31 October in the application year. Applicants considering the Aboriginal Admissions Stream are strongly urged to contact the Office of Admissions and Student Affairs for further information.

The Admissions Process

The final selection for Admission will be based on the weighted GPA, the score of the admissions questionnaire, the score from the interview and reference letters. The admissions policies and procedures will give an advantage to applicants from the following groups:
- Rural, remote and northern urban origin applicants from Northern Ontario
- Aboriginal applicants
- Franco-Ontarian applicants
- Rural applicants from elsewhere in Ontario
- Rural, remote and northern urban applicants from elsewhere in Canada

Selection procedures for the Northern Ontario School of Medicine include:

Stage 1: Application is examined to ensure that it is complete and that minimum requirements are met.

Stage 2: Admissions questionnaire is scored and weighted GPA is confirmed.

Stage 3: Invitation to interview (approximately 400).

Stage 4: Final score for all applications of interview candidates completed and ranking determined.

Stage 5: Offers of admission sent to top 56 candidates. Waiting list developed.


Additional Admissions Requirements

Successful applicants are required to provide proof of up-to-date immunization status. Information on specific requirements will be included with the offer of admission. Also, a current Basic Cardiac Life Support Certificate and a current Criminal Records Check will be required. Failure to comply with any of these requirements may result in students being denied access to clinical settings. Proof must be provided by 30 September of the year of admission.

Unsuccessful Applicants

Applicants who are not invited for an interview will receive a letter in March of the year following application indicating that they have been unsuccessful at that stage in the admissions process. Those applicants who are interviewed will be sent notification the last working day of May as to their status: accepted, on the waiting list or unsuccessful.

Applications are not held over from one year to the next. Unsuccessful applicants will be required to reapply through OMSAS with a new application for the following admissions cycle.

Transfers

There will be no transfer students accepted to NOSM in the first two years of the program. Prior to clerkship, students requesting transfer will be reviewed on an individual basis, and only when NOSM has the capacity to consider their acceptance.

 

ACADEMIC REGULATIONS


Attendance and Leaves of Absence

Students are expected to attend scheduled curriculum sessions and to be punctual in keeping with the general rules of professional behaviour. Information regarding absences related to personal emergencies may be obtained from the Office of UME. Extended absence from a module or rotation may require remediation or re-taking of the component in a manner determined by the Associate Dean of UME. Permission for a leave of absence will be determined by the student and Associate Dean of Undergraduate Medical Education in consultation with the Associate Dean of Admissions and Student Affairs. Leaves of absence may vary in duration depending on the needs of the student, but may not exceed two years.

Last Date to Withdraw

The last date to withdraw without academic penalty will be December 15th.

Language of Instruction:

All material is provided to students in English as this is the language of instruction at NOSM. Every effort will be made to accommodate the language and cultural needs of Francophone and Aboriginal students when assigning clinical placement communities.

Instruments:

Students are required to purchase the medical diagnostic equipment specified by the Faculty of Medicine. They are also required to lease the laptop computer specified by the Faculty.

Grading

Students are expected to successfully complete all components of their medical curriculum. All courses are pass or fail.

Examinations and Tests

A broad variety of assessment methodologies and tools will be employed. Among these are: Tutor/Facilitator Assessments, Objective Structured Clinical Examination Station Assessments, Standardized Patient Assessments, Learning Portfolio Analysis and Written (or electronic) examinations. An annual assessment of student progress is conducted and forms the basis for promotion to the following academic year.

Remediation Strategies for Course Failure

Students are eligible for remediation. Formal remediation involves mandatory program(s) set out collaboratively between the Office of UME and the medical student with objectives and outcomes delineated. The outcomes of this program of remediation would include promotion, repeating a year or part of the year, or request to withdraw from the program.

Publication of Standards

The standards for promotion between years and phases are established by the Student Assessment and Promotion Committee with advice from the Phase and Course committees.

Policies for Student Promotion

For promotion, each student is expected to complete the course work as described in the current regulations of NOSM for each year of the program and to pass the prescribed academic and professional examinations. In this context, the professional assessment will cover not only the skills expected of the student, but also personal conduct and relationships with peers, patients, hospital personnel, faculty and staff. A student who fails to meet the standards of professional behaviour may be withdrawn from the program even though all other course work is passed.

Policy for Student Appeals

Appeals may be made for an adverse academic decision for a component of a course grade and for an adverse decision of a final grade. The procedures are described in the Student Promotion and Appeals Policy of NOSM.

Graduation

Students who have successfully completed all requirements of the medical curriculum are eligible for graduation from Lakehead and Laurentian Universities with the degree of Medical Doctor. At completion of the program, graduates will have earned an MD degree.

 

PROGRAM

COURSES

 


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2007-2008 Calendar version