FACULTY OF GRADUATE STUDIES

MASTER'S REGULATIONS


A graduate student is governed by the general University regulations (pages 39-43 of the Calendar) as well as the following regulations, which are specific to graduate students.


GENERAL ADMISSION REQUIREMENTS

Application for admission to a graduate program must be made to the Office of Graduate Studies, Lakehead University by the deadline date of February 1. Late applications may be considered for admission, but may not be considered for funding.

Applicants for admission must be graduates of a recognized university, college or institute, and show evidence of scholarly achievement. Except where otherwise stated in the Admission Requirements of a particular program, degree students must have a four year bachelor's degree or its equivalent with at least second class standing (B) based on their last 20 half courses or equivalent.

An applicant holding a degree other than one in the discipline area to which admission is sought will be considered on the basis of courses taken and academic standing. A Qualifying Year at the undergraduate level may be required to meet the admission standards. Courses taken as part of a Qualifying Year can not be used as credit towards a graduate degree.

Applicants applying from a university other than Lakehead University must forward official transcripts of their university record and may be required to take an examination, such as the Graduate Record Examination (GRE).

Meeting the minimum requirements does not necessarily guarantee admission. No candidate will be admitted unless the academic unit recommends admission. All applicants will be advised in writing by the Office of Graduate Studies of their admission status.

ADVANCED STANDING

With the consent of the academic unit, applicants may be granted Advanced Standing for up to one graduate level full course equivalent. No advanced credit from previous study will be given for undergraduate courses. Courses credited towards a previous degree or Qualifying Year can not be considered for Advanced Standing.

Requests for Advanced Standing must be submitted and approved at the time of admission to the program. To be considered for Advanced Standing, students must submit a formal request to the Office of Graduate Studies, along with the official transcript and institutionally prepared course description(s).

PROFICIENCY IN THE ENGLISH LANGUAGE
 
The language of instruction at Lakehead University is English. Students whose first language is not English must demonstrate that they can cope with the langugage demands of an English language university.
 
Applicants whose native language is not English, and who cannot verify having studied in an English language school system for more than three full years, will be required to present proof of English facility by:
1. Achieving appropriate standing on one of the following tests:

TEST

Minimum Score
TOEFL - Test of English as a Foreign Language  
TOEFL paper based 550 (with no component score less than 50)
TOEFL computer based 213 (with no component score less than 17)
TOEFL internet based 80 (with no component score less than 19)
IELTS - International English Language Testing System 6.5 (no individual band score less than 6.0)
MELAB - Michigan English Language Assessment Battery 85
CAEL - Canadian Academic English Language Assessment 60
Or  
2. Successfully completing the English for Academic Purposes (EAP) program offered jointly by Confederation College and Lakehead University. For more information, see Admission Requirements and Registration, Requirements for Admission to Graduate Degree Programs, page 42.
 
Certain academic units may require higher scores. Meeting the minimum requirements does not guarantee admission to Lakehead University.
 
Where the language of instruction and examination in undergraduate studies has been uniformly in English, official documentation from the institution indicating that the primary medium of instruction is English must be submitted upon request. This official documentation must come directly from the institution in the form of an official letter that states that the student's medium of instruction was English for 3 years or more. This letter must be signed by the institution's Registrar or Chief Officer. This letter must also bear the original stamp or seal of the institution or a Notary Public.
 
Lakehead University's Institution Code for TOEFL scores is 0888.
 


READMISSION TO A GRADUATE PROGRAM

Students applying to enter a graduate program, who have previously withdrawn from the same or similar graduate program, must apply for re-admission to the program and pay the application fee. Students will be credited with previous courses completed and work undertaken towards completion of program requirements at the discretion of the academic unit. The academic unit may decline to allow previously completed courses to be accredited towards the graduate program applied for and/or may require a previous thesis topic to be changed in whole or in part.

The academic regulations and program requirements in effect at the time of re-admission shall apply. The allowable time-to-completion will include all previous terms in the program. Students who have reached their time limit in the program at the point of re-admission must complete the program within three consecutive terms.


REGISTRATION STATUS

Full-Time Graduate Student

A full-time graduate student must:
1. be designated by the University as a full-time graduate student;
2. be pursuing his or her studies full-time; and
3. normally, be geographically available and visit the campus regularly.

Without forfeiting full-time status, a graduate student, while still under supervision, may be absent from the university (e.g. visiting libraries, doing field work, attending a graduate course at another institution) provided that, if any such period of absence exceeds four weeks in any one term, written evidence shall be available in the Faculty of Graduate Studies to the effect that the absence has the approval of the supervisor and the Graduate Co-ordinator/Chair of the academic unit.

In accordance with the Ontario Council on Graduate Studies policy, the University recommends that a full-time graduate student will normally not be employed for more than an average of ten hours per week for any term. When the student is employed as a Graduate Assistant, the ten hours per week should represent the total time spent by the student in connection with this appointment. Requests for exceptions to this rule must be approved by the Dean of Graduate Studies.

Part-Time Graduate Student

All active graduate students, other than full-time graduate students as defined above, are part-time graduate students. Graduate students registered part-time may not take more than one FCE during an academic year.


REGISTRATION AND SELECTION OF COURSES

A student is not permitted to register as a graduate student until the application for admission has been approved. A graduate student proceeding to a degree is governed by the academic regulations and program requirements in the term of admission.

Before registering, students proceeding to a graduate degree must arrange their program with the assistance of the Graduate Co-ordinator of the program. Graduate students must complete all registration and withdrawal from courses by the published deadlines in the Academic Schedule of Dates. Late registration fees will apply after these dates. Any change in registration after the published deadlines must be formally requested on a "Request for Change in Registration" form.

The calendar year is divided into three terms: Fall Term (September-December); Winter Term (January-April) and Spring/Summer Term (May-August). Graduate students registering for the first time normally commence their program in the Fall Term. However, in some academic units students are permitted to commence their studies in January or May.

Registration is not complete until tuition and activity fees have been paid (or arrangements have been made to pay all fees) by the deadlines published in the "University Fees" section of the Calendar. Default in fee payment may result in a student being de-registered. A student with amounts owing to the University will not be permitted to register in future sessions nor to receive a transcript or record of academic progress.


CONTINUANCE OF REGISTRATION

All graduate students must maintain continuous registration from initial registration until they have completed the requirements of their program. It is the student's responsibility to ensure they are registered by the appropriate deadline for each term. Students who have failed to register by the deadline and have not applied for a Leave of Absence will be registered in a University placeholder course and will be assessed appropriate fees.

Students who have failed to register for two consecutive terms will be considered to have left the program and will be withdrawn. Students wanting to complete their program must apply for re-admission and pay the application fee.

PERIOD OF STUDY


Masters Programs

Students in a Master's program are expected to complete all requirements within six terms (2 years) of continuous full-time registration.

Under exceptional circumstances, a student may be allowed to complete a Master's program on a part-time basis with the following conditions:

- A student is admitted to the program part-time with the approval of the Office of Graduate Studies based on special circumstances provided at the time of application.
- A part-time student may take no more than one full course equivalent per calendar year (12 months);
- Part-time students are expected to complete all requirements within a minimum of eighteen terms (6 years) of continuous part-time registration.

For co-op students, the duration of the co-op placement will be added to the above time limits.

Exceptions to this Period of Study are the Master of Education program and the Master of Public Health program. Students in these programs are admitted to one of the following options and are expected to complete all requirements as follows:
- The standard option of six terms of continuous full-time registration; or
- The flex option of six terms of continuous full-time registration followed by up to six terms of continuous part-time registration. As this option is intended for working professionals, students admitted to the flex option will not normally be considered for financial support.

LEAVE OF ABSENCE

A Leave of Absence from a graduate program will be granted for exceptional circumstances only which will include: a limited term of external employment closely related to the program of study; health problems; parenting; compassionate grounds or other compelling circumstances. Leaves of Absence will be considered up to a three term limit.

A Maternity/Parental Leave of Absence from a graduate program will be granted to students that are either biological or adoptive parents, while they are caring for a new-born or newly adoptive child of any age. Maternity/Parental Leaves of Absence will be considered up to a three term limit per pregnancy or adoption and are in addition to any other Leave of Absence terms granted.

All Leave of Absence requests will be considered on an individual basis on the recommendation of the academic unit by the Faculty of Graduate Studies Council. A "stop-the-clock" policy will prevail with respect to payment of tuition fees and Period of Study. A graduate student granted a Leave of Absence will not have access to University faculty, library, laboratory or other facilities.

TIME EXTENSION

A Time Extension in a graduate program will be granted for exceptional circumstances on a per term basis up to a three term limit.

First Term Time Extension
Recommendations for the first term beyond the allowed Period of Study originates with the Supervisor for approval by the academic unit. It is the responsibility of the academic unit to send notice, including reasons for this approval, to the Office of Graduate Studies.

Second Term and Final Term Time Extensions
Recommendations for the second term and for the final term beyond the allowed Period of Study will be forwarded by the academic unit to the Faculty of Graduate Studies Council for consideration and final approval.

A graduate student who does not complete all requirements within one of the prescribed Periods of Study and does not receive an approved Time Extension is considered to have failed the program, unless the student applies for and is granted re-admission to the program.

A graduate student who does not successfully complete a graduate degree within the prescribed Period of Study must apply for re-admission to the program and pay the application fee. The academic regulations and program requirements in effect at the time of re-entry to the academic program shall apply.

WAIVER OF FEES DURING AN APPROVED TIME EXTENSION

Waiver of fees during the period of an approved Time Extension will be granted for exceptional circumstances only, which will include such issues as unavailability of supervision, required courses or resources. Cases will be considered on an individual basis by the Faculty of Graduate Studies Council, normally on the recommendation of the academic unit in which the student is enrolled. At the time of request for a waiver, the Graduate Co-ordinator must present a plan to the Council outlining how and when the issues will be resolved. (see Program Fees page 15).


PROGRAM OF STUDY

The requirements of each graduate program are described in sections of the Calendar under the heading for the academic unit. Each student in a graduate program shall comply with any additional requirements of the academic unit in which the student is registered.

The course requirements for the degree will normally be at the fifth-year level. With the approval of the academic unit, a maximum of one full course equivalent at the fourth-year level may be accepted towards the Master's degree, provided the course has not been taken previously. Individual programs of study must be approved by the appropriate academic unit.

When a thesis is required, it will be on a subject approved by the appropriate academic unit upon the recommendation of the Supervisor following consultation with the student.

Each graduate student undertaking a thesis shall have the guidance of a Thesis Committee. The Committee is chaired by the Supervisor and consists of at least one other member of the academic unit. In addition, faculty from cognate academic units and other qualified persons from inside or outside the University may be appointed. An adjunct professor may be a Thesis Supervisor or a member of a thesis committee.

It is the responsibility of the Thesis Supervisor to ensure that a thesis involving human subjects and non-human vertebrates are approved, respectively, by the Senate Research Ethics Board, and the University Animal Care Committee, before a student's research begins. A copy of the approval notice must be forwarded to the Office of Graduate Studies for inclusion in the student's file.

Any change to a student's program (e.g. from thesis to course degree, field of specialization, supervisor) must be formally requested on the "Graduate Request for Program Change" form and approved by the Graduate Coordinator and the Office of Graduate Studies before being submitted to the Office of the Registrar.


GRADING SYSTEM

Course standings in the graduate programs will be reported as follows:


A+

90

to

100%

A

80

to

89%

B

70

to

79%

C

60

to

69%

Fail

1

to

59%

F

Academic Dishonesty

0

INC

Incomplete
 
(see Regulation V (Standing) page 41)

(For the exception regarding a failing grade, see Engineering.)

To maintain registration as a graduate student, a student must achieve and maintain satisfactory academic standing at all times. A student whose academic performance does not meet the minimum standing will be required to withdraw from the program.


MINIMUM SATISFACTORY ACADEMIC STANDING

Graduate students must maintain at least a B overall average in their courses with no more than one full course equivalent graded C. A mark of less than 60% in a graduate course, or in an undergraduate course used towards a graduate degree, constitutes failure. A graduate student with "a passing mark" or "a mark of 50 to 59%" in an undergraduate or graduate course may repeat the course. No more than one full course equivalent may be repeated. If after exercising this avenue for improving course marks, a student is still unable to achieve the minimum B overall average, the graduate student will not be permitted to continue in the program. (For exceptions to the regulations in this paragraph, see Engineering.)

Course marks below 50% are unacceptable in a graduate program. A graduate student with such a mark (half or full course) will not be permitted to continue in the program. Courses with a mark below 50% may not be repeated.


EXAMINATIONS

Graduate students enrolled in courses for credit must take all examinations in those courses.
A candidate may be required to take an oral examination during the Master's program.


COMPREHENSIVE EXAMINATIONS

Comprehensive examinations testing the student's knowledge in specified areas are required by some academic units.


SPECIAL EXAMINATIONS

Special examinations are not permitted for students registered in a graduate program.


THESIS EXAMINATION

The Master's thesis will be evaluated by at least two examiners, one of whom should be external to the academic unit/program. Upon receipt of each Examiner's Report a copy must be submitted to the Office of Graduate Studies.

Internal Examiners are appointed following a procedure established by the academic unit/program. An oral defense of the thesis may be required as part of the internal examination.

The External Examiner is recommended by the student's Thesis Committee and approved by the academic unit. Following the approval of the External Examiner, a completed thesis is submitted by the Supervisor to the Graduate Coordinator. All correspondence with the External Examiner is conducted by the academic unit.

In evaluating the thesis, the Examiners will make one of the following assessments:
1. Thesis Accepted
2. Accepted Subject to Revisions
3. Appreciable Revisions Required
4. Thesis Rejected.

A thesis evaluated as 'Appreciable Revisions Required' must be revised and returned to the Examiner for re-evaluation, through the Graduate Coordinator of the academic unit. Upon receipt, a copy of the assessment of the revised thesis must be submitted to the Office of Graduate Studies. If recommended by the Thesis Committee, a candidate receiving an evaluation of 'Thesis Rejected' will be allowed to resubmit the thesis to the Thesis Committee.

The final decision on accepting a thesis is made by the Thesis Committee after considering the reports of the Internal Examiners and/or the External Examiner (if applicable). The student has failed the program if the thesis is rejected by the Thesis Committee following re-examination.


THESIS SUBMISSION PRIOR TO GRADUATION

The final thesis must be produced in a format acceptable to the academic unit which may include an electronic format that meets OCUL (Ontario Council of University Librarians) standards (see also requirements in the Department of Geology). A hard copy thesis must be legible and typed or printed on good quality bond paper, not less than 20 lb. weight. Laser-quality printing or equivalent is acceptable.

Three unbound copies of the final approved thesis are to be submitted to the Office of Graduate Studies. At least one copy must contain a frontispiece signed by the Supervisor. The signature will signify that all comments made by Examiners have been considered by the author of the thesis and specified corrections have been made. Along with the thesis, the "License to the University" and the National Library of Canada forms must be signed by the student and submitted.

The graduate student will arrange payment for binding all three copies of the thesis. One copy of the thesis will be forwarded to the Library, one to the Supervisor, and one to the student Each student must complete an Application to Graduate form and submit it to the Office of the Registrar by the deadline dates published in the Academic Schedule.

 

FEES FOR GRADUATE STUDENTS

For information regarding payment of fees, deadlines, methods of payment, refund schedule, miscellaneous fees, schedule of fees, co-op fees, and residence fees, see the Fees section of this calendar, pages 11-20.


See also:
Faculty of Graduate Studies Information
-Graduate Studies Information/Regulations-Doctoral

Graduate Programs in the Faculty of Business Administration
Graduate Programs in the Faculty of Education
Graduate Programs in the Faculty of Engineering
Graduate Programs in the Faculty of Forestry and the Forest Environment
Graduate Programs in the Faculty of Professional Schools
Graduate Programs in the Faculty of Science and Environmental Studies
Graduate Programs in the Faculty of Social Sciences and Humanities

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Calendar Contents

2008-2009 Calendar version